Overview

The Restart employee page allows you to re-enrol an Employee who has currently left the organisation. The Restart employee functionality enables leavers to re-join the organisation without having to re-enter all their information and with the option to update certain details. The Restart employee page is only available to Supervisors with Employee > Restart (web only) enabled in their TMS user profile.

To restart an Employee who has left the organisation previously, select Restart employee from the menu in the drop-down Header pane. The Restart employee page opens. For example:

First enter the Personal ref of the Leaver, this is also known as the Employee reference or ID and it is a unique identifier that the TMS system refers to. This is a mandatory field and you must enter a value that has been used by an Employee with a Leaver status. Next, enter the date when the Employee will be starting followed by a date for when they will start clocking on (sometimes Employees will be away for training for a few weeks after starting a job for example), TMS will not log any days with missed clockings as an anomaly until the start clocking on date.

The Badge number field can be used to assign a specific badge to the Employee. This field can be left blank and a preference can be set that will automatically assign a Badge number based on the Employee reference.

The Details type field is a drop-down list with the option to select whether the Employee will be added as either a TMS type, a HR type or an Access control type. Whatever type is selected will dictate what type of details page will appear once the Employee has been submitted. For example, if the Employee was set as an Access control type, the details page will include mandatory Employee details fields and additional fields that only relate to access control, such as PIN.

Select and amend the Employee licences to reflect the Employee type based on the Details page selection. For example, if you wanted to add a HR type employee make sure HR is selected as a licence. Assign any further licences for your Employee that are relevant by checking the boxes.

Selecting 'Update terminals' means when the Employee is restarted, all their details will be downloaded to the terminals or access control units immediately.

Click  Restart  to be taken to a new Employee details page dependant on the Details page that was selected. For the following example, Employee 00017 Oscar Cook was a Leaver and has been restarted as a Time & attendance employee type:

The Employees previous information populates the fields within the panel and their Start date is updated to the date they will be restarted. If you have access, the fields can also be modified to keep information up-to-date.

Click  Submit  to restart the Employee and add them to the system. A success message will appear at the top of the Add Access control employee page with the fields set to read-only mode. For example:

If you have access, a few actions are available in the left-hand pane to Modify the fields, set a Point-in-time to view the panel and Panel history to view the audit trail of every field within the panel. Click Close in the left-hand pane to return to the Supervisor Dashboard.