Payslip management

Payslip management

Payslip management allows a Supervisor to upload PDF and/or XML payslips, display a list of uploaded payslips for Employees and to delete uploaded payslips.


To open the Payslip management page, select Payslip management from the System menu in the drop-down Header pane. It can also be accessed from the Menu and Shortcuts widgets which may be displayed on your Supervisor dashboard.


The first time Payslip management is opened, a warning will be displayed advising you to set an encryption key before uploading payslips. For example:



The encryption key can be set in System preferences > Payslips.


Note: if your system has not been configured to use a secure data channel (HTTPS) and Strong password encryption, you will not have access to the Payslip management feature and the following error message will occur when you log in:



If the system has been configured correctly, the Payslip Management page will open displaying a list of payslip uploads from the latest available tax year. For example:




Note: a Supervisor does not have access to view Employee payslips or to download them. Payslips can only be viewed by Employees using the Payslip management feature to view or download their own payslips.


The page contains a list of payslip uploads for the current tax year. Each row displays the Supervisor that uploaded the file, the date of the upload, the description of the upload and the number of payslips uploaded. The Tax year can be changed using the navigational arrows available in the quick actions along with a search function to find a particular payslip upload.


The Upload payslips action is available in the left-hand pane and opens a new page to select and upload payslips.


The contents of a payslip upload file can be viewed by clicking on the Description of the payslip upload to open a new page. For example:




Each row displays the Employee name and their reference, the tax year of their payslip, the period type of their payslip (week or month), what pay period their payslip is from and the format of their payslip (PDF, Online or both).


The Delete upload action in the left-hand pane will delete the entire upload when selected and confirmed. The Delete selected action will only delete payslips that have been selected using the check-boxes at the start of each row.


    • Related Articles

    • Payslip management

      Payslip management allows a Supervisor to upload PDF and/or XML payslips, display a list of uploaded payslips for Employees and to delete uploaded payslips. To open the Payslip management page, select Payslip management from the System menu in the ...
    • Payslip preferences

      To access the System preferences for Payslips, select System preferences from the System menu in the drop-down Header pane. The System preferences page will open, select Payslips from the feature list to open the following page: The following ...
    • Health and Social Care Levy message on the payslip

      The new message mandated by HMRC will be automatically displayed on payslips if any employee NI is due.
    • Upload payslips

      A Supervisor can upload new PDF and/or XML payslips on this page. The payslips must be combined into a ZIP file and the names of the individual PDF and XML files should conform to the following format: For example: 02000001 MONTH 01 2016.pdf or ...
    • Payslips

      Overview Payslips allows Employees to view a list of their uploaded payslips securely in TMS. If they have permission, Employees are also able to view their payslip details online, download a PDF copy of their payslip and delete payslips from TMS. ...