Onsite Report - Mitrefinch Liability Statement

Onsite Report - Mitrefinch Liability Statement

Please read below regarding Mitrefinch’s liability relating to your on site report being used for fire evacuation purposes. This is brought to our attention by your request to connect a fire alarm contact to our TMS system via a clocking terminal that in turn will initiate an on-site report.


A TMS report can only confirm that your staff have clocked onto the TMS/TAS system.


There are many circumstances where a member of staff may not have been recorded on the TMS system but is actually on-site. Consequently using this report as a check on which members of staff have evacuated site in the event of a fire alarm could be dangerous and may lead to a possible fatality that could be avoided.


Here are some examples of why this report MUST NOT be used to confirm whether your staff are on or off site:


  1. A member of staff may have forgotten to clock in but is on-site.
  2. A member of staff may have forgotten their access card/key fob but is on-site.
  3. A member of staff may have forgotten to clock off site so will still appear as on-site.
  4. An IT network corruption or failure may have corrupted a clocking transfer to the TMS system.
  5. The IT network could be down. 
  6. The TMS database could be down for maintenance. 
  7. The TMS Poller program may have stopped.
  8. The TMS Poller PC may have a fault and is no longer operative.
  9. Anyone can access your site without recording their presence on TMS, i.e. there is no access control on entry and exit from site.
  10. There may be entries on to site that have no clocking terminal close by.
  11. The clocking terminal may be faulty. 
  12. The reader may have registered a card but not processed the clocking event.
  13. A duplicate IP address on the IT network would inhibit a clocking being sent to TMS.  


In Summary:

The Mitrefinch TMS system does not have the information or integrity to be used for fire evacuation purposes.


If you require a genuine on-site report then all of your entry and exit points need to be fully controlled with an integrated system, usually with turnstiles that confirm whether a person has actually entered or exited from the site. In turn this system must be connected to a more reliable electronic/software system that is independent from other systems, networks etc. 





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