Mid period pay rises

Mid period pay rises

Overview

In order to pro rata a mid-period pay rise, a new option has been added in the Pay rise window. When adding or modifying a pay rise, you can now choose whether to:

·         Apply to pay dates from a date – this will mean that the entire Pay period containing a pay rise will be paid at the new rate

·         Apply to paid days from a date – this will mean that the Employee will be paid at the higher rate from the date specified in the Dates from field

 

The mid period pay rises can either pro rata salary using the settings described in the pro rata article (click here to view) or uplift rates of pay using the split rates pay rises described below.

Salary pay rises can work with variable hourly or daily working patterns if used in conjunction with the Daily hours record feature, e.g. a part-time Employee working half a day every other Friday.

Split rates pay rises

A new optional module, Split rates, is available to allow mid-period Pay rises for Employees who use a rate of pay rather than a salary. This module allows you to include Pay rate hours within the Daily hours record (see below), so that the Pay rate hours after a Pay rise can be paid at a new rate.

Note: Pay rate hours are associated with different units of work. This may be per piece, hourly or daily – for the purposes of this documentation, it will be assumed that this is hourly

To activate the Split rates module, open the System menu in the Flexipay toolbar, and click Activate optional modules. The Optional modules window will open, and display a list of Optional modules for Flexipay. Locate Split rates, and click the Not active button to change it to Active:

 

 

You will then receive a message that tells you that your Rate-of-pay fields will be changed so that they can have two values. This change is in order to facilitate Pay rises in the middle of a pay period – the first value will be their normal rate, and then the second value is required for their pay after a Pay rise. Click Yes to continue:

 

 

Once confirmed, a new window will open that allows you to select which Rate of pay relationships you wish to convert to the new format. The Rates of pay displayed here will be those that are hourly, daily or per-piece. Tick each checkbox next to the Rates of pay you want to include, and then click OK:

 

 

Note: If you activate this module before setting up Pay rates, nothing will appear here and you must still click OK to activate the feature.

Once the conversion is complete, you will receive a confirmation message. Click OK to continue.

The converted Rates can then be used for mid-period Pay rises, which requires inputting hours against each Rate relationship in the Daily hours record (see below).

Note: remember that Pay from daily hours needs to be ticked in the Pay group settings in order to use the Daily hours record for Employees using Rates of pay, or the Employee details must override and enable it

If you wish to review which have been converted, you can go to the Maintain relationships window, and navigate to the Rate of pay tab. If you Modify any of the Rates, those that are available for use for mid-period Pay rises will have Include in daily hours ticked:

 

 

Note: Using the Print all option in the Relationships window will allow you to view at a glance which Rates are enabled for use in the Daily hours record

Adding new Rates of Pay relationships

You are now able to specify in the quick relationship tool that the relationship is a Split rate from the start. To view the article on how to do this you can click here.

Converting a Rate manually

If you need to convert any Rates that were missed from the initial activation of the split rates pay rises feature or when adding a new rate of pay then guidance can be found in the article found by clicking here.

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