Making a payment to an employee who has left

After an employee leaves you may need to make a payment to them, for example in order to pay them for unused holiday entitlement.  This guide shows you how to do this.

Go to Payroll cycle > Remove/add employees to payroll cycle.

Choose the option for "Add an employee", and tick the box at the bottom for "Allow the selection of leavers".

Click OK, you will then be able to select employees who have left in order to add them into the payroll cycle.  You can then pay them as normal.  Flexipay will automatically handle the tax code.

As per HMRC guidance (https://www.gov.uk/employee-leaving) NI should be deducted as normal unless the payment is an "irregular" payment like accrued holiday pay or an unexpected bonus, in which case the NI calculation should be performed on a weekly basis.  If you need to do this, set the field "Do weekly NI calc" to Y.

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