Changes to Documents Access rights
Prior to TMS 8 version 8.30.0.0, User profiles could be given access rights to Documents. If they were not a read-only user, they had the ability to modify, add and delete Documents, and if they were a read-only user they still had the ability to make minor changes to Documents, such as moving their location. If they did not have this Access right, they would be unable to access Documents at all.
In TMS 8.30.0.0, a new option has been introduced to the
User access rights menu. As a result, there is no change in
functionality, however you can now more effectively control who can make
changes to Documents. In the User access rights menu, there is a
new option to allow Users to Modify documents. In effect, this
allows you to disable Modify documents for users you wish to be
read-only, while still giving them the option to view them (which is controlled
by the Documents Access right). This eliminates the loop-hole where a user with read-only access to an Employee could move Documents et cetera. For example, you may have a User which acts as a line manager for Employees, who can view Documents, but you can also have an HR employee who can freely edit Documents.
How do I enable or disable Modify Documents?
In the Maintain user access rights screen, there are two
new options, under the Help folders in HR Manager, Access control, Recruitment and TMS.
Enable or disable Modify documents, as appropriate, for the User
profile – make sure it is enabled or disabled in all locations, as TMS
8 will not disable Modify for users with conflicting Access
rights:
|
|
Modify
documents enabled |
Modify
documents disabled |
|
Documents
enabled |
This
User would be able to view and modify Documents without
restrictions |
This User would be able to view and read Documents,
but they will not be able to Modify them |
|
Documents disabled |
This will be an invalid configuration, but in
theory a User would be able to Modify documents, but they won’t
actually be able to see them |
This user will no longer be able to do anything to
do with Documents (they will not even be able to see it) |
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