Adding a keyed absence
A keyed absence adds the option to clock out to create an absence against a predefined code e.g. CB for company business.
A keyed absence can be added by following the method below:
Decide which Function key on the clock you wish to use and the Absence code you want it to generate.
From the main window of Wintms go to Launch -> Site planner and double-click on the clock you wish to modify.
On the Terminal details window make a note of the name of the configuration file and click Edit
In the Terminal Configuration program go to Configuration -> Data entry and find an unused function key double-click on it.
Check the Enabled box and enter an appropriate Prompt
-> 
Next click on Reader 1 and set the Transaction options like this:
The Access options like this.
And on the Message tab pick your standard 'successful clocking' message. -> OK
Back out to the main window of the Terminal Configuration program go to File -> Save as and update the Name and Description as appropriate.
-> 
Close the Terminal Configuration program and click OK on the Terminal details window and close the Site planner.
If the hours code you want to assign to this key does not exist at
this point go to System -> Absence Categories -> Absence Hours
-> Add
-> Enter an appropriate code
-> 
-> Populate
the settings as required. (Have a look at an existing one to determine
the settings if you aren't sure, they can always be changed later)
Reopen the Site planner and double click on the clock and your updated configuration should now be available for selection.
Click Define and double-click on the Key mapping set that is currently in use. On a new line click on the ...
-> 
Enter the Function key number you defined in the terminal Configuration, select the appropriate Type, Direction, Onsite and Safe options then pick the Hours code you want to assign to it -> OK
e.g.
This can usually be done be going to Launch -> Site monitor -> right-click on the Poller icon -> Add command -> Send Poller dormant -> change the Time to remain Dormant to 1 Minute -> OK
When the Poller restarts right-click on the clock Add command-> Configure -> OK
The
clock should now allow you to test the new function to clock out and
apply the code you assigned to it. The normal 'Clock IN' function can
be used to clock back in again as usual.
If you go to Recent clockings and double click on the clocking you should see the code you defined in the Hours/Qual field. It will show up as an absence period on the clock card once processing has taken place.
Once
you are happy this is working the updated configuration can be applied
to any other clocks it is appropriate to that are using the
configuration you initially modified.
(If
each relevant clock uses a unique configuration then you will need to
edit each configuration individually using the process above)
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